Are you the kind of person who brings order to chaos?
We’re hiring two Executive Assistants - a Junior EA and a Senior EA to become the operational backbone of our legal team.
These are not “just admin” roles. At Aspect Legal, our EAs are trusted operators who:
- Keep legal matters running smoothly
- Ensure nothing critical falls through the cracks
- Build and maintain systems that protect clients, lawyers, and the business
- Take ownership of the workflows that make a modern law firm actually work
Both roles are fully remote and work closely with our senior solicitors and Legal Project Managers across Australia, Sri Lanka, and the Philippines.
The Senior EA role is designed for individuals who aspire to grow into a leadership position within Legal Teams Operations, shaping the EA function and mentoring others over time.
About Us
Aspect Legal is a multi-award-winning boutique law firm specialising in SME business sales and acquisitions. We are a values-driven, AI-first firm known for our excellence, innovation, and care.
We also take pride in contributing to campaigns such as B1G1, 1% Pledge, and 100 Deals, supporting communities in Malawi, Indonesia, Sri Lanka, and beyond.
The Role
You will work directly with our senior legal team, including solicitors and Legal Project Managers, ensuring matters, workflows, and client processes run cleanly, accurately, and on time. You will become a core part of how the firm operates.
Depending on the level, responsibilities include:
Core Responsibilities (Junior EA)
- Email and Calendar Management
- Responding to Communications
- Managing Calls
- Liaison and Communication
- Meeting Coordination and Preparation
- Document Management
- Legal Task Assistance
- Project Management
- Reporting/ Report Generating
- Billing and Budget Management
Additional Scope (Senior EA)
- Own key workflows (email filing systems, matter hygiene, completions)
- Redesign inefficient processes and make them smarter
- Mentor and support other EAs
- Act as the “anchor” for the EA function
- Become a trusted operational partner to senior lawyers
- Shape how legal operations support evolves as the firm grows
About You
Junior EA
- 1+ years in an administrative, operations, or assistant role
- Highly organised with strong written communication
- Comfortable working with systems and digital tools
- Calm under pressure and able to juggle multiple priorities
- Naturally detail-oriented — you notice what others miss
Senior EA
- 3+ years as an EA or operations professional in a legal or professional services environment
- Proven ability to take ownership of complex workflows
- Strong systems thinking — you don’t just do tasks, you improve them
- Comfortable working with senior stakeholders
- Leadership potential and interest in mentoring others
Why Join Aspect Legal
We are hiring with a view to a long-term, stable role within our strong and growing offshore team. You’ll receive extensive on-the-job training and ongoing support and be part of a collaborative and motivating team.
Working Arrangements
This is a full-time position (40 hours per week) with working arrangements that support work-life balance. You will work remotely during Australian business hours, approximately 8:30 am to 5:30 pm Sydney time, Monday to Friday (8 hours per day with a 1-hour unpaid lunch break).
You will need access to a personal computer (desktop or laptop) that meets role requirements and reliable high-speed internet.
How to Apply
If you believe this role aligns with your skills and career goals, please apply via the link below and ensure you attach your CV and cover letter.
application link: https://forms.gle/YrLBj9qDskuEtpDB6
As part of our selection process, shortlisted candidates may be asked to complete a general test and/or a job-related task and submit a brief video presentation.
Please note: We will not consider applicants who do not complete the application form in full. Only shortlisted candidates will be contacted for interviews.
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